Careers - Admin Associate

Description	The candidate will be responsible to Company Directors for the direction, coordination and overall management of the office policies, procedures. You would be responsible for ensuring smooth operations within the organization while upholding the institution’s mission and vision and adhering to its set standards. Working in administration, you are the lifeblood of an organization, keeping it running behind the scenes.
Responsibilities	Responsible for the implementation and ongoing maintenance of all office policies and procedures Responsible for the scheduling of office admin staff in a timely manner to ensure daily operation of organization Management of office environment. Manage and order supplies within the budget guidelines of the organization Maintain an effective medium of communication and close collaboration among the staff in the organization in order to ensure ongoing, positive up and down communications throughout the organization Conduct close observation and make all the essential recommendations to the management regarding more effective and more organized handling of specific operations within the institution Oversee planning, organizing and managing of the various activities done within and outside the institution Delegate responsibility to appropriate staff and manage them to ensure that the day-to-day functions and assigned tasks, assignments, programs & events are carried out Provide assistance to Company Directors in any office matters as necessary Overseeing the recruitment of new staff. Orient, educate and train fresh employees, acquaint them with their specific responsibilities, communicate in clear terms what is expected from them, and introduce them to the institution’s vision and mission statement Manage payroll and ensure accurate, timely and efficient distribution of salaries Monitor and assist with maintenance of the organization’s website Interact with clients, vendors and visitors. Make travel and accommodation arrangements for staff, management and guests Prepare invoices, reports, memos, letters, financial statements and other documents Recruiting, training and supervising junior staff, and delegating work as required Ability to maintain a high level of accuracy and confidentiality all aspects of client, staff and Company information Awareness of ESI, PF, Labour and other statutory HR requirements
Required Knowledge and Skills	Strong leadership, management, organizational, team building, and decision making skills An ability to integrate and harmonize diversified teams and staff Ability to resolve problems quickly and effective and determining appropriate courses of action Must display a high degree of emotional maturity while keeping difficult situations in proper prospective Must be flexible and have well developed interpersonal skills to deal with staff at all levels of the organization Must be able to operate computer and other office machines such as fax, printer, calculator, copier, EPABX, telephones and so on Effective verbal and listening communications skills Attention to detail and high level of accuracy Stress and time management skills, Ability to multi-task and operate under pressure. You should be super efficient to make sure you can balance your own workload with all those extra little requests that will come in from round the office during the day Initiative, Innovativeness
Minimum Educational Qualification(s) (any one)	Graduate in Arts / Business Administration Diploma in Human Resource Management Course in Counselling / Social Work Course in Office Management / Secretarial skills
Required Experience	1 + years
If you currently possess the requirements and skills mentioned above, have above average communication and inter-personal skills, are an effective team-worker with a desire to see the job done well, you may be the right candidate for the post. Download the application form and mail it to us duly completed at This e-mail address is being protected from spambots. You need JavaScript enabled to view it mentioning the post in the email subject. Back